2023 Proposed USSA Bylaw Amendments
The following USSA bylaw amendments will be on the ballot the fall of 2023. Please reach out to a USSA board member with any question you may have. Ballots will be mailed by September 1st and must be returned, in the provided envelope, postmarked on or before October 1st.

Allowance for Electronic Correspondence and Voting
Article V. Directors. Section 4. Election of Directors. Candidates for a director’s position shall cause to be delivered to the USSA office a letter of nomination, which letter shall be received at the office by August 1 of that year. An official ballot containing the names and resumes of district candidates shall be mailed to all members of the association by September 1 of that year. To vote in the election of Directors, a member must return the ballot to a location at the board of directors’ discretion October 1 of that year. Director applicants receiving the most votes in his/her district shall be deemed elected. In the event of a tie, the present directors will pick the winner or one of the tie candidates may choose to refrain from election. The secretary of the USSA will inform, by mail, all voting members of the election results.

Proposed Amendment: Candidates for a director’s position shall be delivered to the USSA office a letter or correspondence via email stating intent to seek election as a director in the organization by August 1 of that year. An official ballet containing the names and resumes of district candidates shall be mailed or emailed (based on membership preference specified when annual dues are paid) to all members of the association by September 1 of that year. To vote in the election of Directors, a member must either return the ballot to a location at the board of directors’ discretion by October 1 of that year or vote electronically by the third-party electronic voting process the association is utilizing at that time (based on membership preference specified when annual dues are paid). Director applicants receiving the most votes in his/her district shall be deemed elected. In the event of a tie, the present directors will pick the winner or one of the tie candidates may choose to refrain from election. The secretary of the USSA will inform all voting members of the election results.

Reason for considering an amendment: This will allow for modernization of correspondence and voting to reduce delays due to mailing and save the association the cost of postage.

Special Meeting Notice Requirements
Article V. Directors. Section 10. Special Meetings. A special meeting of the Board may be called at any time by the President, or any three or more of the Directors by giving ten days’ notice of such meeting to each member of the Board of Directors, either personally or by mail, stating the time, place and purpose of any such meeting.

Proposed Amendment: A special meeting of the Board may be called at any time by the President, or any three or more of the Directors by giving five days’ notice of such meeting to each member of the Board of Directors, either personally or by mail, stating the time, place and purpose of any such meeting.

Reason for considering an amendment: In times when special meetings may be needed, this allows the board to be more responsive and stay within bylaws.